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What Does Everyone Use For Task/Project Tracking?

timothy posted more than 4 years ago | from the tribal-tattoos-mostly dept.

Programming 428

JerBear0 writes "I work as the sole IT employee at a company of about 50 people. I handle programming, support, pretty much anything that is IT related, or even that plugs in. As seems to be true with many small companies, the priorities seem to shift quite frequently. As a result, I've always got multiple programming (both new systems and improvements/changes to existing systems), integration, research, maintenance tasks/projects on my To Do list, in varying stages of completion. At any given time, I need to be able to jump back to one of these items and pick up where I left off. I am currently using Outlook Tasks, and then end up referencing my notebook and email for those dates to figure out exactly where I left off. It works, but not well. If it's been a while, I'll end up losing an hour or two just tracking everything down. I looked at using MS Project / OpenProj, but they want an individual file for each project, and I want at least the project/task list all on one screen. Essentially what I'd want would be a Task List on steroids, allowing for hierarchical subtasks, attachments, and prioritization. Ideally it would be a desktop app, but a locally-hostable web app would be okay. In some of these projects I may want to include proprietary information, which I really don't want floating out in the cloud outside of my control. I know I'm not alone in this problem, so what do you guys (gals) use to address this?"

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redmine (5, Informative)

semargofni (1476489) | more than 4 years ago | (#30464316)

I use redmine, see []

Re:redmine (3, Interesting)

Cryacin (657549) | more than 4 years ago | (#30464452)

I use BSmart from Bijingo. Pretty slick and it does pretty much what you want.

Re:redmine (2, Informative)

the_g_cat (821331) | more than 4 years ago | (#30464478)

Second that, although I use it in combination to Things (by CulturedCode) on Mac/iPhone.

Re:redmine (0)

Anonymous Coward | more than 4 years ago | (#30464728)

No love for spice works?

Re:redmine + (1)

Moe Taxes (304424) | more than 4 years ago | (#30464948)

It's a Ruby on Rails application so you really want a Linux server to run it on, but it's got everything.

Project planning, file sharing, wiki, issue tracking, charts, calendars, email notifications, and plugins to do more.

what we use (1)

Mattness (636060) | more than 4 years ago | (#30464324)


Re:what we use (0)

Anonymous Coward | more than 4 years ago | (#30464352)


The curry type, or the clandestinely exterminated type?

Re:what we use (5, Funny)

jo42 (227475) | more than 4 years ago | (#30464384)

We've upgraded to soft clay tablets and pointy sticks from hand painting on cave walls. There was a great debate on the merits of the permanence of the new technology until Ugh pointed out that the clay tablets harden if you leave them on the fire and that you can also take them with you when moving to the summer caves.

Re:what we use (1)

semargofni (1476489) | more than 4 years ago | (#30464416)

But, how did you post the above message?

Re:what we use (1)

H0p313ss (811249) | more than 4 years ago | (#30464680)

But, how did you post the above message?

TCP/SS, TCP/BD [] or TCP/AC []

Re:what we use (1, Insightful)

polemistes (739905) | more than 4 years ago | (#30464486)

Modernised to a small analog note book with one or two pages for each project. It beats the hundreds of hours I've tried and searched for, and started to program solutions that involve computers. Of course, if you want to manage more than simple things, I'd go for a medium note book.

TTPro (1)

hguorbray (967940) | more than 4 years ago | (#30464330)

works pretty good for us -although it's not FOSS or anything
priced pretty reasonable compared to Clearquest and other 'complete' software lifecycle/reqs packages

-I'm just sayin'

No ideal solution (1, Funny)

Anonymous Coward | more than 4 years ago | (#30464338)

Theres no ideal solution out there yet, especially if you want it sharable and free.

You could do worse than a spreadsheet in google docs with the correct column headings, and an embedded gant chart.
Its sharable, allows easy import and export, is hosted, and free.

Bugzilla and Wiki (4, Interesting)

sky289hawk1 (459600) | more than 4 years ago | (#30464356)

A combination of Bugzilla and Wiki. Wiki keeps track of backlog. Bugzilla keeps track of tasks.

Re:Bugzilla and Wiki (1, Informative)

Anonymous Coward | more than 4 years ago | (#30464790)

A commercial solution is Atlassian jira ( and confluence ( The place I work at uses those and I can't imagine being without them anymore. I don't know if the cost as opposed to bugzilla / wiki is worth it and I'm not familiar with the fees involved. I'm just a happy user. :)

A motivation of footing the bill may be that confluence (and possibly jira) can be used for much more then just your purposes. I know functionals at my office use them as well.

Re:Bugzilla and Wiki (5, Informative)

grcumb (781340) | more than 4 years ago | (#30464896)

A combination of Bugzilla and Wiki. Wiki keeps track of backlog. Bugzilla keeps track of tasks.

If you're going down this road, then just install and configure Request Tracker [] . It's got great workflow management, uses email (which works for all but network-related tasks) as the primary interface and has some great reporting tools, so at the end of every month you can hand your boss a shiny little report showing just how productive you are.

For bonus points, it also stores the history of every request, so if you need to, you can also demonstrate to your boss what a prick Henderson in HR is, and that you cut off his Internet access because he didn't seem to be able to stay away from Furry sites during working hours.

Okay, seriously: RT is well-designed, well-documented and well-supported. It's got a lot of solid add-ons (which might or might not have significance for a 1 man IT dept.), and though it takes a little effort to grasp, it's remarkably rewarding in terms of simplifying your day.

Task list on steroids (1)

oldspewey (1303305) | more than 4 years ago | (#30464360)

You mean like this [] ?

Pivotal Tracker (1)

Lysol (11150) | more than 4 years ago | (#30464362)

I love this tool. Used it on multiple agile projects. Free too!

Outlook works (1)

Wiz11 (314807) | more than 4 years ago | (#30464374)

I use Outlook Tasks with the GTD (Getting Things Done) philosophy. Tasks are prioritized and categoriezed, reviewed at least weekly, and sync'd to my Blackberry where I can review and mark complete while on the go. Requests are Moved to the tasks folder and my inbox is kept clean. It works very well and consolidates around Outlook which is my most-used program.

Clocking It (4, Interesting)

sheetzam (454981) | more than 4 years ago | (#30464378) [] Might be worth a look. Keeps track of stuff you need to do, and will let you keep track of time spent doing it as well. Definitely a help if you're looking to prove you need help some day. And yes, you can install a copy of it on a local server.
Heck, might be a good tool for others in your office, for that matter - this isn't a problem you're alone in having in your company.

see Sourceforge... (1)

gbjbaanb (229885) | more than 4 years ago | (#30464382)

... for several webapps, quite a lot are PHP but that's not a problem. We have used dotProject for our task management before buying into something 'better'. It worked well, produces gantt charts, but will not do any kind of resource allocation for you. Still, its nice and easy to use.

There are alternatives on, ganttchart, phpproject etc. Go have a look.

Re:see Sourceforge... (0)

Anonymous Coward | more than 4 years ago | (#30464792)

What is that something better? We are still stuck on dotProject and using it quite effectively, but we do want something slick and more refined.

BTW, what makes dotProject work for us is...
web based
todo list that our engineers work off of
Project view that our project managers think like
reports that can actually show management what our planned and actual work capacity are

What sucks is...
not being developed (quick enough)
limited to no control over which pm's can use which engineers
tasks can not fall into multiple projects

Re:see Sourceforge... (1)

greensoap (566467) | more than 4 years ago | (#30464950)

We set up eGroupware, [] for a 100 person school team. Our team was a legal journal and we need time logs, knowledge base (Q/A), wiki for instructions, project management, resource tracking, task management, and document management. It has a long way to go but we installed at 1.43 and the group is still using it a year later.

Re: What we use (1, Informative)

Anonymous Coward | more than 4 years ago | (#30464402)

Atlassian Jira seems to be a good solution for you!

JIRA! (0)

Anonymous Coward | more than 4 years ago | (#30464404)


Jira and Confluence (0)

Anonymous Coward | more than 4 years ago | (#30464406)

Bug and development tracking in Jira which intergrates tightly with the excellent enterprise-class wiki of Confluence. Great software by great people, and I'm not affiliated with anyone who works there. Just ask around about them.

Re:Jira and Confluence (1)

tobiah (308208) | more than 4 years ago | (#30464834)

Jira is very good and interacts nicely with Subversion. It's the best (stable, usable) issue (bug, feature) tracking software I've used. Confluence is stable, but I find it easy to lose track of documents in it. The search feature isn't very effective, and the interface clunky. However, it's written by Atlassian as well, so gets along with Jira. We use Confluence for sharing/storing documents and discussing more abstract design issues. It works as a Wiki in that we can post most kinds of documents, and fairly large ones. Last time I checked both are available for free to non-profits and academic labs. I wish I had known about them back when I was in academics, much better tools than the free ones we limped along with.

We Use Request Tracker or RT (0)

Anonymous Coward | more than 4 years ago | (#30464412)

Very robust and free.

Something WebBased (3, Informative)

nahdude812 (88157) | more than 4 years ago | (#30464414)

I used to use Mantis and create tickets for different tasks.

I have switched to OpenGoo, this is a slick easy to use web based lightweight project management software. It can be used to give visibility to others in the organization regarding what you're working on if you so choose.

TikiWiki (2, Interesting)

dikdik (1696426) | more than 4 years ago | (#30464418)

I set up TikiWiki for my department to track projects. We are a commercial HVAC firm (my dept is the automation side), so CVS and the like don't (at least I don't think!) really apply. But I do the engineering and layout, with others doing the actual installations and we needed a way to easily transfer information. They always have their laptops with them, and have VPN access to the office, so this idea came to mind.

It has worked pretty well, and quite a few people in other departments have started using it too. It's a nice way to do "brain dumps" and record those things people tend to say in passing in the hall! I still have a few people that "forget" about it and call / barge into my office to ask a question. "Did you check the wiki?" standard response now!

Nice big (4, Interesting)

i.r.id10t (595143) | more than 4 years ago | (#30464422)

Nice big whiteboard w/ several color markers. Grid it out into colums/rows if needed using blue painters masking tape.

Re:Nice big (1)

computerdork (1698282) | more than 4 years ago | (#30464598)

i use a large whiteboard too. In addition to the colored markers, I use a bunch of different size and color post-it-notes that I can rearrange as needed. That is mostly helpful for me because I can take the notes off the whiteboard and put then on the files I am working on when necessary.

WebCollab (4, Interesting)

MooMooFarm (725996) | more than 4 years ago | (#30464428)

I use WebCollab, great tool and fits the description of a "task list on steroids" and its open source! What is nice about WebCollab is that you have one object, a task, and a task can have multiple tasks in a hierarchical organization or can be by itself. []

I don't use anything! (0)

Anonymous Coward | more than 4 years ago | (#30464430)

Now if you'll excuse me I'm late on 42 of the 54 tasks I have to do!

Our IT shop was compelled to use IBM's TurnOver (1)

planckscale (579258) | more than 4 years ago | (#30464434)

The software is specialized for programming, has a cludgy fat interface and we suffer through our monthly timelogs. That is all.

tuxcards (1)

rangek (16645) | more than 4 years ago | (#30464444)

I use tuxcards [] .

JIRA (1)

ibwolf (126465) | more than 4 years ago | (#30464448)

You might want to take a look at JIRA. []

It is a powerful issue tracker and as long as you can live with the 10 user "starter" limit it is very cheap (10 USD).

I am in a similar situation (IT 4 persons out of 100) and JIRA has been a lifesaver.

Re:JIRA (0)

Anonymous Coward | more than 4 years ago | (#30464820)

JIRA works great with Atlassian's Confluence wiki for project management, documentation and collaboration. Highly recommended.

Re:JIRA (0)

Anonymous Coward | more than 4 years ago | (#30464864)

And can deal with only having two levels of organization (user stories and tasks). Have to use linkage's for anything more complex. Yuck.

I use an Excel spreadsheet (4, Funny)

gestalt_n_pepper (991155) | more than 4 years ago | (#30464462)

But I always wash my hands afterwards.

Omnifocus! (2, Insightful)

klagg (107206) | more than 4 years ago | (#30464468)

Works fantastically well, but for Mac only. So chances are it won't work for you. It does everything you ask for anyway.

redmine, launchpad, basecamp (3, Interesting)

kikito (971480) | more than 4 years ago | (#30464472)

I use redmine [] , which is opensource, and free as long as you have a server for it.

If I liked bazaar, I would use launchpad [] .

If I wanted a payed, supported option, I'd go for Basecamp [] .

Only the best. (0)

Anonymous Coward | more than 4 years ago | (#30464480)

Microsoft Project.

VersionOne (1)

Nadaka (224565) | more than 4 years ago | (#30464482)

At my last job we used VersionOne... It does pretty much what you ask for, but managing it is a royal pain in the ass. Not very intuitive at all. []

Task Coach (2, Interesting)

northrange (211380) | more than 4 years ago | (#30464484)

I use Task Coach [] It has hierarchical subtasks, attachments, and prioritization. I really like the ability to create tasks automatically from emails.

Go oldschool (3, Interesting)

Keruo (771880) | more than 4 years ago | (#30464488)

I work in almost identical setup and simply use two notebooks. In notebook one I keep generic todo list, which travels with me. Second notebook sits on my desk. I keep more per project detailed data on it describing how I did something or just basic notes when trying to solve something. If the project is bigger, there will be separate binder for it additionally.

The generic notebook gets decoded into excel file which has sheet for each month, so I can track what I've been doing past year(s). Also it helps when troubleshooting reoccurring problems.

Re:Go oldschool (4, Interesting)

nine-times (778537) | more than 4 years ago | (#30464878)

I agree with keeping it old-school-- or at least it's good to avoid making things more complicated and technological than they need to be.

If you're trying to do something very complex and specific, there are probably good tools out there for you. Other people here are talking about tools that manage trouble tickets and stuff, and if you need that, great. Try some out, see what works. However, don't undervalue the old pen and paper. If you're going to use a computer, don't be afraid to type some lines into a text editor and save the text file, relying on simple directory structures and file names to keep things organized. As a techie, it may disappoint you to resort to such simple approaches, but the simple things still work.

I may be stating the obvious that everyone here already knows, but you might want to read Getting Things Done [] if you haven't already. The GTD fad may be overblown, but there's some good advise in there for making task lists.

But generally, my advice would be to not even try to devise a technical solution that will "keep you organized". Either you're organized or you aren't. If you add a complex technical solution on top of your disorganization, you'll probably end up dealing with your technical solution in a disorganized manner and it won't work. Get organized, then figure out a system that will help you skip over some of the more tedious steps of your workflow. Also, don't try to put all your information into a single task list. Keep the task list simple enough that you can glance at it and see if there's anything you can check off. If you need more information on a given task, keep a resource file somewhere else and store all the details there.

But regardless of this advice, you have to find a system that works for you. There's no "proper" way of handling these things that will work perfectly for everyone.

Thinking Rock (0)

Anonymous Coward | more than 4 years ago | (#30464498)

Thinking Rock (GTD)

Trac (0)

Anonymous Coward | more than 4 years ago | (#30464514) is what I use, combination of a wiki and bug / task tracking. Can easily run it on a lightweight server locally (I use python paste) or even use the very lightweight builtin one. Has a nice permission system and supports login if you wish to let others see it but don't want them to change anything. Open source too!

Bugtracker.NET (1)

beringreenbear (949867) | more than 4 years ago | (#30464524)

I know nothing of your budget or what machines you are running, so take what I say as a "I'm running a Microsoft shop" centric answer. [] is a pretty good solution that will allow you, with some fiddling about a bit, to empower your users to submit requests and for you to assign tasks and priorities for little or no cost on top of what you already have invested.

If you aren't a Microsoft-centric shop, any good bug tracking platform will do. Think of them more as issue trackers. Add a wiki, if needed.

Emacs org-mode (4, Insightful)

Enfors (519147) | more than 4 years ago | (#30464538)

Are you an emacs user? If so, then I definitely recommend org-mode: []

It's notes mixed with todos on steroids (which themselves are on steroids). There's nothing it can't do. Check it out.

There's a Google tech video about it here: []

Re:Emacs org-mode (1)

smed (252644) | more than 4 years ago | (#30464788)


But Org is only good if you are already a fluent emacs user, the vi-crowd need not apply.
It takes some getting used to but it is very handy.

as an aside - I had not seen that video before.
Thanks for posting.

Re:Emacs org-mode (2, Interesting)

flynt (248848) | more than 4 years ago | (#30464888)

I second org-mode. Basic emacs is worth learning just so you can use it, honestly.

Fogbugz (1)

BuR4N (512430) | more than 4 years ago | (#30464540) []

Its great, its simple, it also cost a bit of money, but its worth every cent.

Re:Fogbugz (1)

Palantar (938968) | more than 4 years ago | (#30464696)

Second to Fogbuz, and if you don't have the money: Zoho. Fantastic free offering (when compared to other free offerings) and a reasonably good transition to paid offerings, although it never gets quite as good as fogbugz.

Re:Fogbugz (1)

LiteralMode (1330911) | more than 4 years ago | (#30464712)

You can use Fogbugz for free if you are a student or on a team of = 2, I think. It's in the settings somewhere.

Re:Fogbugz (1)

Jhon (241832) | more than 4 years ago | (#30464814)

Fogbugz is great. Can also connect in via ODBC and create our own custom productivity reports on the fly with pretty colorful charts for the PHB.

Trac works well (2, Interesting)

talcite (1258586) | more than 4 years ago | (#30464542)

I've worked with people in the same situation (small office & 1 person IT team) before.

They used Trac ( to keep things organized. It works really well because it has integration with the standard SVN features for software development, while tickets/milestones can be used for non-programming projects. It even scales well with job assignments if you eventually get an IT team.

Microsoft OneNote (2, Informative)

FaxeTheCat (1394763) | more than 4 years ago | (#30464552)

Although not strictly for tracking projects, I recently started using Microsoft OneNote.
I find it really great for keeping lots of notes in a semi structured way. I used to have a lot of files and pieces of paper with notes. Now I have it all in a OneNote file.
It also integrates with other MS products, so you can create an Outlook task directly from some note in onenote.
Don't take my word for it. You can most likely download a time limited trial from Microsoft and check it out, or watch the demos available.

Of course it is from Microsoft and it costs money, but if you can get over those hurdles, it is a good product.

...and if there are similar things out there, let us know. It is not the specific product that is the important, but the functionality.

GTD (1)

Fishbulb (32296) | more than 4 years ago | (#30464554)

a) Read the book "Getting Things Done" by David Allen

b) Find some software that emulates the GTD methodology. For the Mac, Daylight does a decent job, and iGTD was built for it (iGTD has now morphed into a commercial product)

bugzilla (1)

convolvatron (176505) | more than 4 years ago | (#30464572)

you need to write a front end to draw lines

but it has a database backend that you can augment, has prioritization,
dependencies, user assignment, completion estimates and completion dates

it may suck, but it seems substantially more useful than the tools that were made
for the purpose

Simple To-Do List (1)

CyberLife (63954) | more than 4 years ago | (#30464576)

A simple to-do list and lab notebooks. The trick with the to-do list is for the tasks to be small enough that you can reasonably do them quickly, and thus you never have a partially complete task.

In our IT Section (1)

Monkeedude1212 (1560403) | more than 4 years ago | (#30464582)

Of 4 people managing about 1200 machines across Canada (yes, and I'm not exagerating) - we use this program called Track-It! by Numara [] .

It does well enough for us, lets us assign different tasks to different technicians, give them different prioritees, expected completed dates, notes and all that nice stuff. The only thing it doesn't really do is sub-tasks. It does handle Attachments, Prioritization, and you can set it up to generate these projects based on incoming emails (emailing will generate a task for your technicians to do).

However, I don't feel like thats the one for you. For about 4 months I worked with a company called Neosystems, and they have a project called iTrak [] . It sounds alot like what you are using for.

At any given time, I need to be able to jump back to one of these items and pick up where I left off. CHECK ... for hierarchical subtasks, CHECK attachments CHECK, and prioritization CHECK. Ideally it would be a desktop app, but a locally-hostable web app CHECK would be okay. In some of these projects I may want to include proprietary information, which I really don't want floating out in the cloud outside of my control *

*That last part, I'm not entirely sure of. From what I recall, they push their updates to all their clients at once, which makes it sound like the business is hosting the application. However, they're a relatively small company, with a great product. It was a real pleasure working on it, but sorting out AJAX bugs just got the better of me, I was fresh out of post secondary. I highly recommend checking them out, maybe giving them a call to see if their product will work for you.

There's a Book for that (1)

chromakey (300498) | more than 4 years ago | (#30464584)

You need to read this book: []

It's for systems administrators, but the rules apply across all jobs and even your personal life. It's helped me out immensely at the office.

TaskJuggler? (1)

benjamindees (441808) | more than 4 years ago | (#30464592)

Does anyone use TaskJuggler for project management? I've looked into it before and it's overkill for most of what I do but it seems to have an interesting approach so I'm interested to hear anyone's opinion on it.

ToDoList (1, Informative)

Anonymous Coward | more than 4 years ago | (#30464606)

I'm partial to AbstractSpoon's ToDoList [] . It's a hierarchical todo list that supports priorities, notes, attachments, time tracking, etc. Freeware, to boot!

IBM Clearcase/ClearQuest (1)

whitedsepdivine (1491991) | more than 4 years ago | (#30464610)

Clearcase is used for code repository, and clearquest can track tickets with code changes. Clearcase intergrates with both Visual Studio, and Eclispe. You can require code changes to associated with ticktes in clearquest.

Trac + SVN (1)

LiteralMode (1330911) | more than 4 years ago | (#30464616)

Trac + SVN on Apache. Does everything you've described and more. Works on Linux or Windows. Works fine on localhost, plus you can access if from anywhere with a web browser, should you so desire. Shouldn't take more than a couple hours to set up in entirety.

Re:Trac + SVN (1)

bibekpaudel (1113383) | more than 4 years ago | (#30464762)

We use Trac+SVN too. But apart from that, we use a pastebin (for temporary text), an IRC server (ircd-hybrid) with a bot (gozerbot) for logging and other tasks. We use Trac with a lot of useful plugins like Calendar, blog, autocomplete, etc. Apart from that, I've worked (just tested and got a feel of) with OpenExchange, Open Atrium etc and think that they might prove to be useful tools in increasing productivity. I've been reading a lot about Redmine, and want to test it sometime soon. Same with Scrum techniques.

Re:Trac + SVN (0)

Anonymous Coward | more than 4 years ago | (#30464784)

We use this combo at a large government agency, have it set up to track 30+ application development teams, risks, security issues. Both tools are super easy to set up, administer and use. We use a bunch of the Trac plugins to extend it, and use tortise svn to manage our local svn repositories. Makes my life as a PM easier.

Anonymous Coward. (0)

Anonymous Coward | more than 4 years ago | (#30464624)

A blank sheet of paper.

Notepad! (0)

Anonymous Coward | more than 4 years ago | (#30464650)

I'm completely serious. I hate bloatware.

Task Coach (1)

sporkenstien (1574851) | more than 4 years ago | (#30464654)

I recently started using Task Coach [] which is a GPL app. It has been good for me so far particularly in handling detailed tasks. I don't know how it would hold up to a project though. The features I use most are categories/sub categories and there is a timer that you can start/stop for a specific task. It also allows you to "complete" a task and reopen it if need be. Each task has a description box where you can denote where you left off. I find it handy so far, but I haven't really gone beyond basic usage.

Trac works amazingly well (1)

101010_or_0x2A (1001372) | more than 4 years ago | (#30464666)

and works across functional groups as well ( It is mainly geared towards software development efforts, and integrates very well with major version control systems. It also has an integrated bug-tracking system, wiki, and a host of plugins that allow for task-dependencies, project planning, binning tasks into specific milestones, setting time limits on sub-tasks, and in general everything you possibly want to do in a software development environment. In addition, you can create your own plugins, Gantt charts etc if so inclined. You mainly plan and execute projects through "tickets", which could be a task, bug, enhancement, whatever. The meta-data for each ticket can be customized, though the out-of-the-box implementation is pretty useful. And its open-source.

Me too! (1)

Seakip18 (1106315) | more than 4 years ago | (#30464678)

I'd be interested in the overall answer here. I use Eclipse with a lot of additional standard addons (ECF, WTP, TPTP, etc) and would like to find something useful to use a task management that I can share with coworkers or work towards overall goals. I bet Eclipse has something for this already built in, but I'm just not using it properly.

I'm contemplating a bugzilla setup since it looks like it integrates nicely, It might be overkill though and not fit your guidelines.

Another tool I'm looking at is jazz concert [] that seems to include lots of tools for just what you are looking for. I haven't used it but if I get some time after the holidays, might test it out.

emacs org-mode (0)

Anonymous Coward | more than 4 years ago | (#30464682)

I'm not an emacs user, but I make an exception for org-mode. It's text file based, so you're in control. One file or many, you decide. Easy to combine with revision control. Todo lists, schedule, links, free form notes. It's like an outliner with it's tree based structure, but more flexible. Check out the tutorials and screencasts for a taste:

There's a Plug-In for that (1)

peterofoz (1038508) | more than 4 years ago | (#30464694)

Great question. Got me to thinking there must be an Eclipse or Firefox plugin for that. Found a few I'll have to check out now. MyLyn looks promising from IBM [] though it seems to more programming oriented than what you do.

For FireFox, maybe Quick ToDo list [] or Time Tracker []

Set up a quick Drupal [] site with pages you can privately blog to as an online notebook. Use Time Tracker in Firefox to track time on each task page.

I dunno - just made all this up.

first p0s7!! (-1, Redundant)

Anonymous Coward | more than 4 years ago | (#30464700)

this mistake 0r parts. The current progress. Any encountered while posts. Therefore How is the GNAA users. BSD/OS AMERICA) is the

WordPress + Wiki (1)

daha (1699052) | more than 4 years ago | (#30464720)

I use a local instance of wordpress and a wiki to keep track of things. I use the blog to keep track of what I'm doing through the day with times and personal notes. I put the project/research notes, functional specs, and design specs into the wiki.

taskfreak (0)

Anonymous Coward | more than 4 years ago | (#30464734)


Unfuddle (0)

Anonymous Coward | more than 4 years ago | (#30464744)

Unfuddle is flexible enough for what you want. Web-based.

I use (1)

nametaken (610866) | more than 4 years ago | (#30464786)

Very straightforward.

Anonymous Coward (0)

Anonymous Coward | more than 4 years ago | (#30464800)


Filemaker (0)

Anonymous Coward | more than 4 years ago | (#30464804)

Probably not a very popular application with most of you folks but it finds a home in lots of design shops just for this purpose.

Whenever I start new employment if it isn't already there I make sure it's purchased and start developing workflows from day one. Has never failed me, very flexible software and has just enough of a techy edge to satisfy my inner geek!

Logging It (1)

sugarmotor (621907) | more than 4 years ago | (#30464808)

I use -- been working at it for a year now. I find it really useful -- it's so simple!

Check it out for yourself.



SLot (82781) | more than 4 years ago | (#30464810)


# a calendar for users and groups
# Groups / Teams
# address manager for people, companies and departments
# bug tracking system
# product/project repository

        * with task management
        * with document management
        * with installation management
        * support of different roles
        * support of relations to other projects
# mailboxes (imap/pop)
# timetracking on projects, installations and bugs
# Watchlists. Stay informed on changes on projects/bugs etc via email.

mptw is awesome (0)

Anonymous Coward | more than 4 years ago | (#30464850)

mptw works great for keeping track of everything imo.
the full power of the stock tiddly wiki (and all plugins), plus adds fully cross-referenced tagging to each entry, which is a total breeze to use.

The Brain (1)

steeph (85070) | more than 4 years ago | (#30464858)

Try this, [] , it's locally based, supports all that you mentioned. although you need to pay to be able to attach files. Excellent to keep track of task, documents, priorities, links with other projects. It's not something like MS project though, in the sense that it useful to estimate or keep track of time.

TaskTHIS (1)

y0k4z3 (1701172) | more than 4 years ago | (#30464860)

I did a lot of searching awhile back, and found I like TaskTHIS the most. Its simple yet versatile enough to do just what I need, without much overhead. You can add/edit notes to each task and reorder them as you wish. I've gotta check out these other ToDo List apps though, what a great post.

OnStage free version (1)

johann21 (1701990) | more than 4 years ago | (#30464866)

OnStage free version [] ... Although I'm a one man team so my task list needs are not that complex. (1)

citab (1677284) | more than 4 years ago | (#30464880)

TaskTwo is a very slick online project(and more) tracker. It's very well thought out and extremely intuitive interface. []

Basecamp (1)

spectro (80839) | more than 4 years ago | (#30464900)

If you want to keep it simple, take a look at basecamp (

MSProject handles subprojects (0)

Anonymous Coward | more than 4 years ago | (#30464930)

I'm confused as to why the OP doesn't want to use MSProject. He says that it requires a separate file per project, which is true, but you can create a Master project and insert subprojects, and so you can then see everything all at once!

Personally I think a project management software is overkill for this guy's needs. Something like The Hit List on Mac would probably suit him just fine.

B-Liner, Project and/or Outlook (1)

meburke (736645) | more than 4 years ago | (#30464932)

Depending on the complexity of the project, I use B-Liner ( [] ), Microsoft Project (or Primavera) and sometimes I just use Outlook.

If you're going to use Outlook, I recommend a book from MS Press, "Take Back Your Life!" by Sally McGhee for the cool organizing hints she has in the first three chapters.

I would like to download the code for ( [] ) and see if I can modify it for "Critical Chain" use. "Critical Chain" and "Necessary but not Sufficient" by Eli Goldratt ( [] ). You might like all of Goldratt's books. NBNS is a cool book, but the typos and bad editing bothered me. The ideas were inspiring.

All-in-all, I prefer an app with Gantt/PERT diagrams so I can point to how far behind I am and tell people to, "Leave me alone so I can catch up."

Retrospectiva (2, Interesting)

k33l0r (808028) | more than 4 years ago | (#30464946)

You might want to have a look at Retrospectiva [] . It has ticketing, milestones/goals, code reviews, a wiki add-on, a blog add-on, and an Agile project management add-on. Plus you're free to develop your own add-ons. It's fully open source too...

Desktop switcher. (0)

Anonymous Coward | more than 4 years ago | (#30464956)

I am not sure if you want project management or task management. For task manage I used a multiple desktop switcher. I currently have 6 desktops configured.
The advantage is if I need to work on another task, I switch to another desktop. When I am done, I can switch back to the original desktop and have my
work environment exactly where I left it. I can pick up where I left off almost immediately.
The only requirement is that you have a machine with enough memory to handle all the applications that are opened at the same time.

Getting things done. (1)

DerekLyons (302214) | more than 4 years ago | (#30464958)

Try GTD [] . (You can also google for "GTD" and "Getting Things Done".)

But the real trick is to keep your system lean and simple - you won't use it if it's complex.

Trac (1)

AlXtreme (223728) | more than 4 years ago | (#30464964)

I've been using Trac [] for quite a while now, decent ticketing system for bugs & tasks combined with a wiki for everything else. Nice and simple.

From what you mention most of your requirements can be filled with the default install. Only subtasks might be tricky depending on what you want exactly, as I haven't needed to set up a hierarchy of tasks myself. Maybe one of the plugins [] would do the trick. YMMV.

Scrum-board (0)

Anonymous Coward | more than 4 years ago | (#30464976)

Have you explored the low-tech options?
  It's amazing what you can do with a dedicated whiteboard and lots of post-its (make sure you get the super-sticky kind).

And yes, I do have experience using it on single-person tams, and it's still really helpful.
You obviously need to tailor the technique to your reality, but even if it in no way resembles scrum I think
you will find the combination of excellent visualisation and direct-manipulation interfacxe very powerful.
I used one swimlane for each project, each with one note per task, all in prioritised order within their lane.

Separate (as columns the backlog) from the small subset you plan to actually do this iteration/week/whatever.
Don't plan further than one or maximum two iterations, beyond that it will change too much to be useful.
Move the task-notes across from one end of the board to the other as they progress from queued to complete,
via whatever stages your process requires.

Along with the clear picture of the situation it offers yourself, it is also great for getting others
to understand just how much you have on your plate, without you whining about it.
Use it actively in front of people when they come in with requests, putting up a new note,
soliciting their opinion on where it belongs in the prioritized queue, and show how it pushes
other things down the queue, and out of this iteration's work.

If your notes keep hanging in the limbo of started but not progressing, you probably need to split up into smaller tasks.
This will also improve estimation.

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