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Ask Slashdot: How to organizing articles and reports in a small company?

Anonymous Coward writes | about 2 years ago


An anonymous reader writes "I m working in the research department of a small company. Over the years we have collected tons of articles related to our field. Additionally there are reports written by my colleagues and me. In total this is about 1000 documents. It would be great to be able to (fulltext) search these documents and have some keywords as well. Revision control is not as important as some kind of auto-import function. It would be great if the keywords of articles could be automatically detected / downloaded (Elsevier, Jstore, IEEE,...) .
I am not sure what to google for. On the one hand a DMS seems to be the right choice to keep different revisions of a document and for fulltext search on the otherhand a reference management system (bibliographie) seems to be creating less work. In short I would like top have these features:

1. Fulltext search for the following formats doc, docx, pdf, txt
2. Some kind of auto import for the purchased articles/journals
3. An easy way to import reports me and my colleagues wrote and add some tags
4. Simple interface to search or add information which can be used by different users at a time. So far this would be a maximum of 7 users most likely not more than 2 at a time.

How would this system be named? What is your experience with using such a system, does it really help or just create a lot of overhead? I would be happy about suggestions of practical/simple solutions."

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